SharePoint New Experience

Friday, January 13, 2017

Last year Microsoft delivered updated UI for the SharePoint Document Library which is a part of new "modern ui" of SharePoint Sites. We were waiting so long for that new vision: SharePoint UI did not change since 2010. Actually we should not use mobile devices to work with SharePoint. But now SharePoint is getting a such thing which you can put in your pocket and work whenever and wherever you want.

New and classic UI

First of all look and compare new and classic experience:

New UI elements

There are several new interface elements and features presented to us:

Details Pane. New panel show details information about document such as properties, versioning (it's called "Recent Activity"), sharing and ohter information:

SharePoint Online. Details Pane

Versioning became more friendly and presented as recent activities. Document management has never been so easy and so productive. We can edit document properties without navigating to edit form. Rename any file or folder in a moment:

SharePoint Online. Rename folder

Move files by dragging them also available in the modern UI. Everybody will like it:

SharePoint Online. Move files and folder by dragging them

Need to move files or entire folder to the parent folder? That's not a problem now, just drag them to according breadcrumb element. In classic experience we had to use content and structure page in site settings (we used it since Microsoft Office SharePoint Server (SharePoint 2007). In SharePoint 2013/2016 by default, in breadcrumb only current and parent levels are shown. In SharePoint future there is no nested folder hell:

SharePoint Online. Breadcrumb

In-place modification of view will save you a lot of time:

SharePoint Online. View modification

Spotlight allows us to pin up to three documents or folders above view. Spotlight is defined by folder. You can't pin a document to another folder' spotlight and use a single spotlight for all folders. But the spotlight doesn't depend on view.

Single search box. Two search input fields which we have in classic interface (search within document library and search in site have been merged into a single one:

SharePoint Online. New experience search

Search only within current document library.

Contextual menu. You can bring contextual menu by right click. Different menus are available for documents, folders and view:

SharePoint Online. New experience contextual menu

That feature is able only in SharePoint new experience.

Pros

Lets count positive and negative sides of new modern user interface.

1. Modern responsive design

SharePoint interface is redefined for touch experience and hand held devices. Ribbon has been replaced with new interactive command bar. The classic inetrface is useless on mobile devices. New UI elements became larger and touchable.

2. Easy to use file movement

In new experience you're not to find any third-party application to implement valuable document management system. No more any workaround for content management.

3. Upload entire folder

In previous version of SharePoint UI you could upload only files. Uploading folder which contains subfolder and files results in recreating structure of folders in document library and then uploading files into separate folder. Now you reach the same results in seconds.

4. In-place modification of view

Real WYSISYG view editor. You can add, remove, hide columns, filter, sort. Whatever you want on a single page without navigation to the list settings page.

5. In-place search

Cons

1. Uneditable UI

New experience view is not a webpart page. Therefore you can't add webpart on a document library view or show data from multiple libraries or lists on the same page. If you add any webpart new experience will be unavailable reagrdless the list settings.

2. Navigation

In global navigation there are items from Top link bar settings. Even if you use structure or managed navigation. This unexpected behavior spoils an impression.

3. Uncustomizable

In new experience we can't use many features and customizations. JSLink is not used by modern UI and it breaks down many custom features such as conditional formatting, custom controls and others.

Everybody can add new type of item - Link. And you can't prohibit this feature.

Custom actions are not applicable in new experience. We have only uncustomizable command bar.

Results

In a result we have a new redesigned modern user interface. New experience in document library is just a part of new SharePoint Sites. We have already new Delve story pages (new personal experience) which replaced personal Blogs, new Page experience and new SharePoint Framework.

SharePoint will never be the same.

See also

SharePoint Online introduces the Touch Design mobile experience

Allow Javascript customization and CSS branding/theming in the new Document Library Experience

Share

Comments